Bid and Report Writer
Location: Sleaford
Contract: Full-time, permanent
Salary: Excellent executive salary, dependent on experience
Package: Commercial Business Growth Team
About Ambrey Baker
Ambrey Baker is a specialist industrial design, construction and project delivery business working across food manufacturing, cold chain and logistics, pharmaceutical, advanced manufacturing and other regulated industrial sectors.
Our work covers consultancy, capital projects, Hard FM and industrial services, and decommissioning. We support clients with technical, operational and commercial projects where clear communication, accurate documentation and strong presentation matter.
We are growing our Commercial Business Growth Team and are seeking a Bid & Proposals Writer to help produce high-quality written and visual documents for tenders, proposals, reports, presentations and client submissions.
The Role
As Bid & Proposals Writer, you will support the preparation of clear, accurate and well-presented documents that help Ambrey Baker win work and communicate its capability to clients.
The role will involve writing, editing, formatting and coordinating bid responses, capability documents, project reports, case studies, presentations and supporting sales material.
You will work closely with the Head of Client Solutions, commercial team, design team, operations team, project managers and technical specialists. You will need to ask good questions, understand the audience, draw out useful information and turn technical detail into clear, client-focused content.
This role requires strong writing ability, good empathy, excellent visual judgement and confidence using AI tools responsibly. You will help make our submissions more consistent, more professional and easier for clients to assess.
Key Responsibilities
- Write, edit and coordinate bid responses, proposals, PQQs, tender submissions and client documents.
- Produce clear written content for capability documents, project reports, case studies, presentations and sales material.
- Support the Head of Client Solutions with documents linked to business development, account management and client engagement.
- Work with technical teams to gather information on design, delivery, programme, health and safety, quality, sustainability and project experience.
- Turn technical information into clear, structured and persuasive written responses.
- Support bid planning, document schedules, submission deadlines and internal review processes.
- Maintain and improve a central library of standard content, project evidence, case studies, CVs, accreditations and company information.
- Create and edit PowerPoint presentations for bids, client meetings, interviews, internal reports and business-growth activity.
- Design clear, professional documents that follow Ambrey Baker’s brand guidelines.
- Use AI tools to support research, drafting, editing, summarising, structuring and proofing, while checking all content for accuracy and relevance.
- Proofread documents for clarity, grammar, accuracy, consistency and presentation quality.
- Help prepare interview documents, presentation packs and client-facing reports.
- Support wider commercial and marketing documents where required.
Essential Experience and Skills
- Experience in bid writing, proposal writing, technical writing, document production, report writing, marketing content or a similar role.
- Perfect written English and the ability to write clearly for different audiences.
- Strong visual design skills, with the ability to create professional, client-ready documents and presentations.
- Strong PowerPoint, Word and Microsoft Office skills.
- Proficient use of AI writing, research and productivity tools, such as Microsoft Copilot, ChatGPT or equivalent.
- Ability to use AI responsibly, including checking accuracy, protecting confidential information and applying human judgement.
- Ability to understand technical information and turn it into practical, client-focused content.
- Good attention to detail and strong proofreading skills.
- Ability to structure documents clearly and present information professionally.
- Good empathy and the ability to understand the client, the evaluator and the intended reader.
- Confidence speaking with colleagues to gather information and challenge unclear content.
- Ability to manage deadlines and work across several documents at the same time.
- Understanding of document layout, spacing, typography, hierarchy and brand consistency.
Desirable Experience
- Experience in construction, engineering, industrial services, facilities management, manufacturing or technical consultancy.
- Experience preparing PQQs, ITTs, RFQs, RFPs or tender submissions.
- Experience using Powerpoint, Adobe InDesign, Canva or other document design software.
- Experience using AI tools to improve bid responses, reports, presentations, document templates or content libraries.
- Experience with CRM systems, bid portals or document management platforms.
- Experience producing case studies, capability statements, reports or client presentations.
- Understanding of public and private sector procurement processes.
- Knowledge of brand guidelines and document formatting standards.
What We Offer
- Competitive salary
- 30 days’ annual leave including bank holidays. (increasing at service increments)
- Pension Contributions
- Westfield Health Insurance
- Career development within Ambrey Baker’s commercial team.
How to Apply
Please send your CV and covering letter to matthew.waldeck@ambreybaker.co.uk
Your covering letter should outline your writing experience, document production skills, design capability and experience supporting bids, proposals, reports, presentations or other client-facing documents.
LIFECYCLE SUPPORT
Leading Specialists in Industrial Facilities
From early-stage consultancy & design, to Hard FM, repair, refurbishment, reconfiguration, capital works & decommissioning. We support essential facilities that need to remain safe, compliant & operational throughout their working life